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TGA General Policies (Weather, Tee Times, Refunds, Residency)

Tournament Policies & Procedures

In order to be eligible to compete in TGA championships, an entrant must have an active USGA Handicap Index® from a TGA member club or course (see entry forms for Junior Amateur Championship, Girls’ Junior, and Parent-Child for eligibility requirements).


The Local Rule permitting the use of electronic measuring devices is in effect for all TGA championships and qualifying rounds. This Local Rule MAY be in effect at TGA Player of the Year Events, but the decision to allow these devices is left up to the Committee in charge of those competitions. 


Men's Competitions:  No refunds for any reason (except for illness or injury) will be issued after 5:00 p.m. CDT on the evening before the first round of the respective competition (i.e. qualifying round, championship, etc.). All other refunds will be subject to a $25.00 withdrawal fee.

Women's Competitions:  Refunds will be refunded regardless of reason BEFORE the entry deadline.  After the entry deadline NO refunds for any reason (except injury or illness) will be issued.  Requests for a refund due to illness or injury will be treated on a case by case basis and can include illness or injury of a spouse or child.  Such request may require a letter from a physician.  All refunds will be subject to a $25.00 withdrawal fee.


The TGA will accept requests for certain tee times (i.e. first group, last group, etc.), but will not accept grouping requests if players would like to be paired in the same group. However, if players are traveling together, the TGA will work to pair players within one or two groups of one another. In all instances, the TGA will make every effort to comply with these requests although it does not guarantee that all requests will be honored. 


The safety of players competing in Tennessee Golf Association (TGA) competitions is a top priority for the TGA. In the event of inclement weather, TGA officials on site will make every effort to suspend play and bring players off the golf course prior to any approaching inclement weather. In an effort to detect potential inclement weather and lightning, TGA officials will, first and foremost, use any weather or lightning detection systems that are owned and operated by the host facility. If this is not available, officials will use any weather-related websites or outside data that is readily available to them.


Cart fees are included in the entry fee for the Championship proper (Junior Amateur and Girls' Junior Excluded). Golf carts are reserved for contestants, TGA officials, and host club staff only. Spectator carts are not permitted at the championship proper (Junior Amateur and Girls' Junior Excluded). No refunds will be given for unused cart fees and players choosing to walk must adhere to the established Pace of Play policy. 


The TGA may arrange for (i) promotion of the Championship, for radio, internet and television broadcasting and other exhibition and publication of the Championship or excerpts thereof in any and all media throughout the world, whether now known or hereafter developed, and (ii) the design, manufacture and sale of merchandise which commemorates or memorializes the Championship throughout the world. By this application, the player consents to the use by the TGA, or persons authorized by the TGA, of his name, likeness, voice and references to him and photographs and other images of him and his play connected with his appearance in the Championship, or any portion(s) thereof, in connection with such media promotion, broadcasting, and other exhibition and publication of the Championship and design, manufacture and sale of commemorative merchandise. The TGA may utilize the rights granted it hereunder in connection with the promotion and/or commemoration of the 2018 Championship as well as future Championships, other TGA Championships and the TGA.


Non-TPGA Section Members who wish to enter the SunTrust State Open Championship must meet "Legal Residency Criteria" or "Military Criteria" listed below. Juniors entering either the Tennessee Junior Amateur Championship or Tennessee Girls' Junior Championship must have a handicap through a TGA member club or be a dependent of a parent or legal guardian who meets "Legal Residency Criteria" or "Military Criteria" listed below. Entrants must meet all other eligibility criteria as stated on the official entry application.

Legal Residency Criteria: An individual is considered to be a resident of Tennessee when said individual, (a) maintains his/her primary residence (domicile) in Tennessee and (b) he/she has a current Tennessee Driver’s License (if applicable) and is registered to vote in Tennessee in local, state and national elections (if applicable).

Military Criteria: Active duty members of the United States Military who are stationed in Tennessee or Fort Campbell, KY as of the last scheduled day of the event and meet “Legal Residency Criteria” stated above. The driver’s license and voting provisions are waived. Note: Active military must meet all other eligibility requirements listed on the official tournament entry application.

For TGA competitions which require the entrant, parent or legal guardian to be a legal resident of Tennessee, the following criteria must be met: 

1. Do you have a residence in Tennessee?

2. Do you consider this residence in Tennessee to be your primary residence (i.e. domicile)? 

3. Do you reside at this residence for more than six months out of the year? 

4. If you have a Driver’s License was it issued in Tennessee? 

5. If you are registered to vote, are you registered in Tennessee?

If you answered NO to any of these questions, you may not be eligible to compete in the SunTrust State Open, or as a Junior if your parent or guardian does not meet the requirements for the Junior Amateurs, you should refer to the respective championship entry form for more specific eligibility requirements or call the TGA Office at 615-465-6308(Men) or 615-465-6307(Women) with any questions.

Note: If an entrant submits an entry application and their residency is questioned, the TGA reserves the right to request that the entrant provide sufficient proof of residency. This may include, but is not limited to, copies of Driver’s License, Voter Registration, and other documentation the TGA deems fit to confirm residency. Entrants who the TGA suspects are no longer residents of Tennessee but still have a Tennessee Driver’s License and voter registration may be asked to submit other documentation to confirm their legal residency.


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